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Competition Rules

Warrnambool Camera Club Inc.

Conditions of Entry - Monthly Competition or Special Event (Revised May 2023)

Recording of Entries

All entries for the normal monthly competition, or for any other special exhibitions or displays the Club holds from time to time, MUST be recorded in the appropriate section of the competition Entries binder or in any special register kept for that purpose. This shall be done, by the author or their delegate, prior to the start of a normal monthly meeting or by the designated time and person for any other event. FAILURE to do so could mean that the entry may not be accepted for judging or display

General Conditions of Entry

You must be a current financial member to take part in the monthly competition.
The original exposure or image must have been taken by the entrant.
Unless otherwise advised there will be an OPEN subject competition in each section.
SET SUBJECTS: There may be a set subject for one or more of the open categories. This will be advised to the members via email and / or the web site.
Members may not enter more than 3 entries in any one section in normal monthly competitions. Members can enter more than one section.
The Club reserves the right to reduce the number of entries per member per section if it is considered there are too many entries to effectively judge in the time allowed.
The Club reserves the right to determine which section any particular entry should be entered into if there is no clear distinction made by the author.
All images in any section must have been originally created using light captured by a camera.
Any work that has been entered in any section shall not be entered again in its original state in any other monthly competition until image of the year.

Sections and Print sizes

Section                Print size Maximum mount size
Open Colour (Large)    Minimum 6 x 8” (15x20cm) 16 x 20” (40x50cm)
Monochrome    Minimum 6 x 8” (15x20cm) 16 x 20” (40x50cm)
575 EDPI               See 575 EDPI Section below.
EDPI                   See EDPI Section below.

NOTE: Photos can be mounted onto foam core and contain no frame. While unusual and making it hard to handle without damaging the print, this is allowed.

Monochrome prints may be toned in one colour or have one colour added by any means and still be considered monochrome. Monochrome entries toned in more than one colour or having had more than one colour added by any means must be entered in the colour section.

Presentation of Entries

All prints presented for judging in normal monthly competitions should be mounted on matt board with a cardboard or similar material attached to the back of the matt board to act as a stiffener. This will help in displaying the images and lessen the chance of the print being damaged when handled.
Mount and card to be no more than 5mm thick.
No FRAMED prints will be accepted at any time for a monthly competition.
The image MUST contain the members number, section entered and print title on the rear of the entry. Please do not put your name on the image.
Presentation (framing and/or mounting) for special events or displays will be in accordance with the guidelines set out for that event or display.

Electronic Digital Projected Image (EDPI)

The EDPI section has the following conditions in line with VAPS.

Images may either be created with a digital camera or created with a conventional camera and scanned into electronic format.
Any subject is acceptable for the Open Section. Set Subject entries must meet the set subject requirements for that month.
Images must be able to be projected using a normal laptop computer and data projector using Microsoft Windows Operating System.
Images may be enhanced or manipulated using image editing software, but the original image must have been made by the entrant.
The maximum horizontal dimension is 1920 pixels and the maximum vertical dimension is 1080 pixels. Our projector can only handle a maximum of 1024 x 768 pixels so this size potentially will display better on our projector.
Each image file must be in RGB JPEG format and a maximum of 5 MB in size.
Each file should be named as follows:
- 1st Character - S for Set Subject OR O for Open.
- 2nd Character - "_" Underscore Character
- 3rd, 4th and 5th Characters - Your Member Number with leading zeros. i.e. if your member number is 5 you would type in "005", if it is 49 you wold type in "049".
- 6th Character - "_" Underscore Character
- 7th to end - The name of the photo.
- An example of the above would be S_047_Lightning Bolt.JPG
Email entries to
- wcc.competition@gmail.com no later than one month before the competition.
- Put "Monthly Comp" in the subject line without quotations.
- Attach the image fie to the email. DO NOT embed the photo into the body of the email. Multiple images can be sent in the same email.
Within 15 minutes you should receive an email stating that your photo has been provisionally accepted, provided it meets the requirements above. If it does not meet the requirements you will receive an email stating what was wrong with the submission. PLEASE NOTE: Dimensions can not be automatically checked and will be checked by a committee member.
IF YOU DO NOT RECEIVE AN EMAIL WITHIN 15 MINUTES PLEASE EMAIL ONE OF THE COMMITTEE MEMBERS.

575 EDPI Conditions

All the same rules and guidance apply to the 575 EDPI competition that apply to the normal EDPI competition except for:
- Maximum Image Size is 1512 Wide x 1080 High.
- The reason we have 1080 on the high side is that the projectors used are all 1920 x 1080. If you go for 1080 wide x 1512 high then the 1512 pixels need to be compressed into 1080 and thus losing what could be critical pixels. While some photos may look fine on some projectors you run the risk that the judge will see something different.

Image of the Year

All prints must have been exhibited during the current year & a maximum of 4 entries per section per person.